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Fill Out a Valid P 45 It Template

The P45 IT form is a document that details an employee's leaving work and is essential for tax purposes. It consists of several parts, which must be completed accurately to ensure proper handling of tax deductions and records. If you need to fill out the form, please click the button below.

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Content Overview

Guide to Writing P 45 It

Filling out the P45 It form requires attention to detail. This form is essential for both employers and employees when an employee leaves a job. Ensure that all information is accurate and complete to avoid issues with tax and employment records.

Obtain the form: Download or print the P45 It form.
Fill in the employer details: Enter your PAYE reference, office number, and reference number in the designated boxes.
Provide employee information: Input the employee's National Insurance number, title (MR, MRS, MISS, MS), surname, and first name(s).
Enter the leaving date: Specify the date the employee is leaving in the format DD MM YYYY.
Complete tax information: If applicable, enter the tax code at the leaving date. Indicate if week 1 or month 1 applies by marking 'X' in the box.
Record pay and tax details: Fill in total pay to date and total tax to date, using the amounts from the last entries on the P11 Deductions Working Sheet.
Confirm accuracy: Certify that the details entered in items 1 to 11 are correct by signing and dating the form.
Distribute the form: Send Part 1 to HM Revenue & Customs and provide Parts 1A, 2, and 3 to the employee upon leaving.

Document Breakdown

Fact Name	Description
Purpose of P45	The P45 form is used to provide details about an employee's tax and income when they leave a job. It helps the employee and their new employer to ensure that the correct tax code is applied moving forward.
Parts of the P45	The P45 consists of four parts: Part 1 is for HM Revenue & Customs (HMRC), Part 1A is for the employee, and Parts 2 and 3 are for the new employer. Each part contains specific information that must be accurately completed.
Filing Requirement	Employers must send Part 1 of the P45 to HMRC immediately after an employee leaves. Parts 1A, 2, and 3 should be provided to the employee at the time of departure.
Student Loan Deductions	The form includes a section for indicating whether student loan deductions are applicable. If deductions are due, the employer must enter 'Y' in the designated box.
Legal Compliance	The P45 form is governed by UK tax laws, specifically the Income Tax (Earnings and Pensions) Act 2003, which outlines the obligations of employers regarding employee tax documentation.

FAQ

What is the P45 form?

The P45 form is an important document issued when an employee leaves a job. It provides details about the employee's pay and tax information up to the point of leaving. The form is divided into three parts: Part 1 is for HM Revenue & Customs (HMRC), Part 1A is for the employee, and Parts 2 and 3 are for the new employer.
Who is responsible for completing the P45 form?

The employer is responsible for completing the P45 form when an employee leaves. They must ensure that all details are filled out accurately and that the form is sent to HMRC promptly. The employer should also provide the employee with Parts 1A, 2, and 3 of the form.
What information is included in the P45 form?

The P45 form includes several key pieces of information, such as:
- Employee's name and address
- National Insurance number
- Leaving date
- Total pay and tax deducted during the employment
- Tax code at the time of leaving
- Details about any student loan deductions
What should an employee do with their P45 form?

Employees should keep Part 1A of the P45 safe, as they may need it for tax returns or to provide to a new employer. Parts 2 and 3 should be given to the new employer to ensure proper tax deductions. If an employee does not want their new employer to see the details on the P45, they can send it directly to HMRC with a request for confidentiality.
What happens if an employee loses their P45 form?

If an employee loses their P45, they should contact their previous employer for a replacement. If that is not possible, they can use their last payslip or contact HMRC for guidance on how to proceed with their tax situation.
Can the P45 form be completed online?

Yes, employers can file their employees' P45 forms online through the HMRC website. This process simplifies the submission and ensures that HMRC receives the information promptly.
What if an employee has student loans?

If an employee has student loans, this will be indicated on their P45 form. Employers must make sure to note any deductions related to student loans when completing the form. The employee should also be aware that their new employer will need this information to continue making the appropriate deductions.
What if an employee dies while employed?

If an employee passes away, the employer should mark the P45 form with a 'D' and send all parts of the form to HMRC immediately. This ensures that the employee's tax affairs are handled correctly and promptly.
How does the P45 affect tax deductions with a new employer?

When an employee starts a new job, the P45 helps the new employer determine the correct tax code to apply. If the employee does not provide their P45, they may be placed on an emergency tax code, which could result in overpayment of taxes until the correct information is received.
Where can I find more information about the P45 form?

For additional information, employees and employers can visit the HMRC website. It offers resources and guidance on completing the P45 form and understanding tax obligations. You can also contact HMRC directly for specific inquiries.

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P 45 It Example

P45 Part 1

Details of employee leaving work

Copy for HM Revenue & Customs

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Enter 'Y' if Student Loan deduction is due to be made

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. Make no entry

if week 1 or month 1 applies, go straight to box 8.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. Leave blank if the Tax Code

is cumulative and the amounts are the same as box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

When an employee dies. If the employee has died

enter 'D' in the box and send all four parts of this

form to your HMRC office immediately.

Instructions for the employer

•Complete this form following the 'What to do when an employee leaves' instructions in the Employer Helpbook E13 Day-to-day payroll. Make sure the details are clear on all four parts of this form and that your name and address is shown on Parts 1 and 1A.

•Send Part 1 to your HM Revenue & Customs office immediately.

•Hand Parts 1A, 2 and 3 to your employee when they leave.

P45(Manual) Part 1

HMRC 04/08

P45 Part 1A

Details of employee leaving work

Copy for employee

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6 there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. If no entry here, the amounts

are those shown at box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

To the employee

The P45 is in three parts. Please keep this part (Part 1A) safe. Copies are not available. You might need the information in Part 1A to fill in a Tax Return if you are sent one.

Please read the notes in Part 2 that accompany Part 1A. The notes give some important information about what you should do next and what you should do with Parts 2 and 3 of this form.

Tax credits

Tax credits are flexible. They adapt to changes in your life, such as leaving a job. If you need to let us know about a change in your income, phone 0845 300 3900.

To the new employer

If your new employee gives you this Part 1A, please return it to them. Deal with Parts 2 and 3 as normal.

P45(Manual) Part 1A

HMRC 04/08

P45 Part 2 Details of employee leaving work

Copy for new employer

Employer PAYE reference

Office number Reference number

Employee's National Insurance number

Title - enter MR, MRS, MISS, MS or other title

Surname or family name

First or given name(s)

Leaving date DD MM YYYY

5Student Loan deductions

Student Loan deductions to continue

6Tax Code at leaving date

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

7Last entries on P11 Deductions Working Sheet. Complete only if Tax Code is cumulative. If there is an ‘X’ at box 6, there will be no entries here.

Week number			Month number
Total pay to date

£ •

Total tax to date

£ •

To the employee

This form is important to you. Take good care of it and keep it safe. Copies are not available. Please keep

Parts 2 and 3 of the form together and do not alter them in any way.

Going to a new job

Claiming Jobseeker's Allowance or

Employment and Support Allowance (ESA)

Take this form to your Jobcentre Plus office. They will pay you any tax refund you may be entitled to when your claim ends, or at 5 April if this is earlier.

Give Parts 2 and 3 of this form to your new employer, or you will have tax deducted using the emergency code and may pay too much tax. If you do not want your new employer to know the details on this form, send it to your HM Revenue & Customs (HMRC) office immediately with a letter saying so and giving the name and address of your new employer. HMRC can make special arrangements, but you may pay too much tax for a while as a result of this.

Going abroad

Not working and not claiming Jobseeker's Allowance or Employment and Support Allowance (ESA)

If you have paid tax and wish to claim a refund ask for form P50 Claiming Tax back when you have stopped working from any HMRC office or Enquiry Centre.

Help

If you need further help you can contact any HMRC office or Enquiry Centre. You can find us in The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

If you are going abroad or returning to a country

outside the UK ask for form P85 Leaving the United Kingdom from any HMRC office or Enquiry Centre.

Becoming self-employed

You must register with HMRC within three months of becoming self-employed or you could incur a penalty. To register as newly self-employed see The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

to get a copy of the booklet SE1 Are you thinking of working for yourself?

To the new employer

Check this form and complete boxes 8 to 18 in Part 3 and prepare a form P11 Deductions Working Sheet. Follow the instructions in the Employer Helpbook E13 Day-to-day payroll, for how to prepare a P11 Deductions Working Sheet. Send Part 3 of this form to your HMRC office immediately. Keep Part 2.

P45(Manual) Part 2

HMRC 04/08

P45 Part 3

New employee details

For completion by new employer

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6, there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

To the new employer Complete boxes 8 to 18 and send P45 Part 3 only to your HMRC office immediately.

New employer PAYE reference

Office number Reference number

Employee's private address

9Date new employment started DD MM YYYY

10Works number/Payroll number and Department or branch (if any)

11Enter 'P' here if employee will not be paid by you between the date employment began and the next 5 April.

12Enter Tax Code in use if different to the Tax Code at box 6

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

13If the tax figure you are entering on P11 Deductions Working Sheet differs from box 7 (see the E13 Employer Helpbook Day-to-day payroll) please enter the

figure here.

£ •