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Content Overview

Guide to Writing IRS 1099-MISC

After gathering all necessary information, you can begin filling out the IRS 1099-MISC form. This form is used to report various types of income received by individuals or businesses that are not classified as wages. Make sure you have accurate details before proceeding to ensure compliance with tax reporting requirements.

  1. Obtain a blank IRS 1099-MISC form. You can download it from the IRS website or order physical copies.
  2. In the top left box, enter your name, address, and taxpayer identification number (TIN). This is typically your Social Security number or Employer Identification Number.
  3. In the top right box, enter the recipient's name, address, and TIN. Verify this information for accuracy.
  4. In Box 1, report any rents paid to the recipient. Include the total amount paid during the tax year.
  5. In Box 2, enter any royalties paid. Ensure the amount is correct and reflects the total for the year.
  6. For Box 3, report other income. This can include various payments not covered in other boxes.
  7. In Box 4, withholdings should be reported if applicable. This may include federal income tax withheld.
  8. Complete Boxes 5 through 7 if relevant. These boxes cover fishing boat proceeds, medical and healthcare payments, and nonemployee compensation, respectively.
  9. At the bottom of the form, check the appropriate box to indicate if you are reporting payments made in the prior year.
  10. Sign and date the form. Ensure that you have completed all necessary sections before submitting.
  11. Send the completed form to the IRS by the deadline, which is typically January 31 for the previous tax year. Also, provide a copy to the recipient.

Document Breakdown

Fact Name Details
Purpose The IRS 1099-MISC form is used to report various types of income other than wages, salaries, and tips.
Who Receives It Independent contractors, freelancers, and other non-employees who receive payments of $600 or more in a year typically receive this form.
Filing Deadline Taxpayers must file the 1099-MISC form with the IRS by January 31 of the year following the tax year.
State-Specific Forms Many states have their own versions of the 1099-MISC form. For example, California requires the 1099-MISC to be filed under California Revenue and Taxation Code Section 18621.
Penalties for Non-Compliance Failing to file or providing incorrect information can result in penalties. The IRS may impose fines based on the severity of the error.

FAQ

What is the IRS 1099-MISC form?

The IRS 1099-MISC form is used to report various types of income received by individuals who are not classified as employees. This form is typically used by businesses to report payments made to independent contractors, freelancers, and other non-employees for services rendered. If you received $600 or more in a tax year for services, you should expect to receive a 1099-MISC from the payer.

Who needs to file a 1099-MISC form?

Generally, if you are a business or individual that has paid someone $600 or more for services, you are required to file a 1099-MISC form. This includes payments made to:

  • Independent contractors
  • Freelancers
  • Consultants
  • Rent payments
  • Prizes and awards

However, there are exceptions. For example, payments made to corporations typically do not require a 1099-MISC unless they are for medical or legal services.

When is the deadline for filing the 1099-MISC?

The deadline for filing the 1099-MISC form varies depending on how you file. If you are submitting the form electronically, the deadline is March 31. For paper filings, the deadline is January 31. Make sure to send copies to both the IRS and the recipient by these dates to avoid penalties.

What information is required on the 1099-MISC form?

When completing the 1099-MISC form, you will need to include the following information:

  1. The payer's name, address, and Tax Identification Number (TIN)
  2. The recipient's name, address, and TIN
  3. The amount paid in the appropriate box (e.g., Box 1 for nonemployee compensation)
  4. Any applicable federal income tax withheld

Accurate information is crucial to ensure compliance and avoid issues with the IRS.

What should I do if I don’t receive a 1099-MISC form?

If you believe you should have received a 1099-MISC but haven't, reach out to the payer. It’s important to communicate with them to confirm whether they are required to issue one. If they confirm that they will not issue a 1099-MISC, you are still responsible for reporting the income on your tax return. Keep records of your income for accurate reporting.

What happens if I file the 1099-MISC form late?

Filing the 1099-MISC form late can result in penalties from the IRS. The amount of the penalty depends on how late you file:

  • $50 if filed within 30 days of the due date
  • $100 if filed more than 30 days late but by August 1
  • $260 if filed after August 1 or not filed at all

Timely filing is essential to avoid these penalties and maintain good standing with the IRS.

Can I e-file the 1099-MISC form?

Yes, you can e-file the 1099-MISC form. In fact, e-filing is often recommended because it is faster and reduces the chance of errors. The IRS provides an online filing system, and many tax software programs also support e-filing for 1099 forms. Ensure that you have all the required information ready before you start the process to make it as smooth as possible.

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IRS 1099-MISC Example

Attention:

Copy A of this form is provided for informational purposes only. Copy A appears in red, similar to the official IRS form. The official printed version of Copy A of this IRS form is scannable, but the online version of it, printed from this website, is not. Do not print and file copy A downloaded from this website; a penalty may be imposed for filing with the IRS information return forms that can’t be scanned. See part O in the current General Instructions for Certain Information Returns, available at IRS.gov/Form1099, for more information about penalties.

Please note that Copy B and other copies of this form, which appear in black, may be downloaded and printed and used to satisfy the requirement to provide the information to the recipient.

If you have 10 or more information returns to file, you may be required to file e-file. Go to IRS.gov/InfoReturn for e-file options.

If you have fewer than 10 information returns to file, we strongly encourage you to e-file. If you want to file them on paper, you can place an order for the official IRS information returns, which include a scannable Copy A for filing with the IRS and all other applicable copies of the form, at IRS.gov/EmployerForms. We’ll mail you the forms you request and their instructions, as well as any publications you may order.

See Publications 1141, 1167, and 1179 for more information about printing these forms.

9595

 

VOID

CORRECTED

 

 

 

 

 

 

PAYER’S name, street address, city or town, state or province, country, ZIP

1

Rents

OMB No. 1545-0115

 

 

or foreign postal code, and telephone no.

 

 

 

 

 

 

 

 

 

 

 

 

 

$

 

Form 1099-MISC

 

Miscellaneous

 

 

 

 

2

Royalties

(Rev. January 2024)

 

Information

 

 

 

 

 

 

For calendar year

 

 

 

 

 

 

$

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3

Other income

4

Federal income tax withheld

Copy A

 

 

 

 

$

 

$

 

 

 

 

For

PAYER’S TIN

RECIPIENT’S TIN

 

5

Fishing boat proceeds

6

Medical and health care

Internal Revenue

 

 

 

 

 

 

 

payments

Service Center

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$

 

$

 

 

 

 

File with Form 1096.

RECIPIENT’S name

 

 

7

Payer made direct sales

8

Substitute payments in lieu

For Privacy Act

 

 

 

 

 

totaling $5,000 or more of

 

of dividends or interest

and Paperwork

 

 

 

 

 

consumer products to

$

 

 

 

 

 

 

 

 

 

recipient for resale

 

 

 

 

Reduction Act

Street address (including apt. no.)

 

 

9

Crop insurance proceeds

10

Gross proceeds paid to an

Notice, see the

 

 

 

 

 

 

 

attorney

current General

 

 

 

 

$

 

$

 

 

 

 

Instructions for

 

 

 

 

 

 

 

 

 

Certain

City or town, state or province, country, and ZIP or foreign postal code

11

Fish purchased for resale

12

Section 409A deferrals

Information

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$

 

$

 

 

 

 

Returns.

 

 

 

 

 

 

 

 

 

 

 

 

 

13 FATCA filing

14

Excess golden parachute

15

Nonqualified deferred

 

 

 

 

requirement

 

payments

 

compensation

 

 

 

 

 

$

 

$

 

 

 

 

 

Account number (see instructions)

 

 

2nd TIN not.

16

State tax withheld

17

State/Payer’s state no.

18 State income

 

 

 

 

$

 

 

 

 

 

 

$

 

 

 

 

$

 

 

 

 

 

 

$

Form 1099-MISC (Rev. 1-2024)

Cat. No. 14425J

www.irs.gov/Form1099MISC

 

Department of the Treasury - Internal Revenue Service

Do Not Cut or Separate Forms on This Page — Do Not Cut or Separate Forms on This Page

 

VOID

CORRECTED

 

 

 

 

 

 

 

PAYER’S name, street address, city or town, state or province, country, ZIP

1

Rents

OMB No. 1545-0115

 

 

 

or foreign postal code, and telephone no.

 

 

 

 

 

 

 

 

 

 

 

 

 

$

 

Form 1099-MISC

 

Miscellaneous

 

 

 

2

Royalties

(Rev. January 2024)

 

 

Information

 

 

 

 

 

For calendar year

 

 

 

 

 

 

$

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3

Other income

4

Federal income tax withheld

 

Copy 1

 

 

 

$

 

$

 

 

 

 

 

For State Tax

PAYER’S TIN

RECIPIENT’S TIN

 

5

Fishing boat proceeds

6

Medical and health care

 

Department

 

 

 

 

 

 

payments

 

 

 

 

 

$

 

$

 

 

 

 

 

 

RECIPIENT’S name

 

 

7

Payer made direct sales

8

Substitute payments in lieu

 

 

 

 

 

 

totaling $5,000 or more of

 

of dividends or interest

 

 

 

 

 

 

consumer products to

$

 

 

 

 

 

 

 

 

 

 

recipient for resale

 

 

 

 

 

 

Street address (including apt. no.)

 

 

9

Crop insurance proceeds

10

Gross proceeds paid to an

 

 

 

 

 

 

 

 

attorney

 

 

 

 

 

$

 

$

 

 

 

 

 

 

City or town, state or province, country, and ZIP or foreign postal code

11

Fish purchased for resale

12

Section 409A deferrals

 

 

 

 

 

$

 

$

 

 

 

 

 

 

 

 

13 FATCA filing

14

Excess golden parachute

15

Nonqualified deferred

 

 

 

 

requirement

 

payments

 

compensation

 

 

 

 

 

$

 

$

 

 

 

 

 

 

Account number (see instructions)

 

 

16

State tax withheld

17

State/Payer’s state no.

 

18 State income

 

 

 

$

 

 

 

 

 

 

 

$

 

 

 

$

 

 

 

 

 

 

 

$

Form 1099-MISC (Rev. 1-2024)

 

www.irs.gov/Form1099MISC

 

Department of the Treasury - Internal Revenue Service

CORRECTED (if checked)

PAYER’S name, street address, city or town, state or province, country, ZIP 1 Rents

OMB No. 1545-0115

or foreign postal code, and telephone no.

 

 

 

 

$

Form 1099-MISC

Miscellaneous

 

 

 

2 Royalties

(Rev. January 2024)

 

 

Information

 

 

 

 

For calendar year

 

 

 

 

 

$

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3 Other income

4 Federal income tax withheld

Copy B

 

 

 

$

$

 

 

 

 

 

For Recipient

PAYER’S TIN

RECIPIENT’S TIN

5 Fishing boat proceeds

6

Medical and health care

 

 

 

 

 

 

 

payments

 

 

 

 

 

$

$

 

 

 

 

 

 

RECIPIENT’S name

 

 

7 Payer made direct sales

8

Substitute payments in lieu

 

This is important tax

 

 

 

totaling $5,000 or more of

 

of dividends or interest

 

 

 

 

consumer products to

$

 

 

 

 

 

information and is

 

 

 

recipient for resale

 

 

 

 

 

being furnished to

Street address (including apt. no.)

 

 

9 Crop insurance proceeds

10

Gross proceeds paid to an

 

the IRS. If you are

 

 

 

 

 

attorney

 

required to file a

 

 

 

$

$

 

 

 

 

 

return, a negligence

 

 

 

 

 

 

 

 

penalty or other

City or town, state or province, country, and ZIP or foreign postal code

11 Fish purchased for resale

12

Section 409A deferrals

 

sanction may be

 

 

 

 

 

 

 

 

 

 

imposed on you if

 

 

 

$

$

 

 

 

 

 

this income is

 

 

 

 

 

 

 

 

taxable and the IRS

 

 

13 FATCA filing 14 Excess golden parachute

15

Nonqualified deferred

 

determines that it

 

 

requirement

payments

 

compensation

 

has not been

 

 

 

$

$

 

 

 

 

 

reported.

 

 

 

 

 

 

 

 

 

Account number (see instructions)

 

 

16 State tax withheld

17

State/Payer’s state no.

 

18 State income

 

 

 

$

 

 

 

 

 

 

$

 

 

 

$

 

 

 

 

 

 

$

Form 1099-MISC (Rev. 1-2024)

(keep for your records)

www.irs.gov/Form1099MISC

 

Department of the Treasury - Internal Revenue Service

Instructions for Recipient

Recipient’s taxpayer identification number (TIN). For your protection, this form may show only the last four digits of your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN). However, the payer has reported your complete TIN to the IRS.

Account number. May show an account or other unique number the payer assigned to distinguish your account.

Amounts shown may be subject to self-employment (SE) tax. Individuals should see the Instructions for Schedule SE (Form 1040). Corporations, fiduciaries, or partnerships must report the amounts on the appropriate line of their tax returns.

Form 1099-MISC incorrect? If this form is incorrect or has been issued in error, contact the payer. If you cannot get this form corrected, attach an explanation to your tax return and report your information correctly.

Box 1. Report rents from real estate on Schedule E (Form 1040). However, report rents on Schedule C (Form 1040) if you provided significant services to the tenant, sold real estate as a business, or rented personal property as a business. See Pub. 527.

Box 2. Report royalties from oil, gas, or mineral properties; copyrights; and patents on Schedule E (Form 1040). However, report payments for a working interest as explained in the Schedule E (Form 1040) instructions. For royalties on timber, coal, and iron ore, see Pub. 544.

Box 3. Generally, report this amount on the “Other income” line of Schedule 1 (Form 1040) and identify the payment. The amount shown may be payments received as the beneficiary of a deceased employee, prizes, awards, taxable damages, Indian gaming profits, or other taxable income. See Pub. 525. If it is trade or business income, report this amount on Schedule C or F (Form 1040).

Box 4. Shows backup withholding or withholding on Indian gaming profits. Generally, a payer must backup withhold if you did not furnish your TIN. See Form W-9 and Pub. 505 for more information. Report this amount on your income tax return as tax withheld.

Box 5. Shows the amount paid to you as a fishing boat crew member by the operator, who considers you to be self-employed. Self-employed individuals must report this amount on Schedule C (Form 1040). See Pub. 334.

Box 6. For individuals, report on Schedule C (Form 1040).

Box 7. If checked, consumer products totaling $5,000 or more were sold to you for resale, on a buy-sell, a deposit-commission, or other basis. Generally, report any income from your sale of these products on Schedule C (Form 1040).

Box 8. Shows substitute payments in lieu of dividends or tax-exempt interest received by your broker on your behalf as a result of a loan of your securities. Report on the “Other income” line of Schedule 1 (Form 1040).

Box 9. Report this amount on Schedule F (Form 1040).

Box 10. Shows gross proceeds paid to an attorney in connection with legal services. Report only the taxable part as income on your return.

Box 11. Shows the amount of cash you received for the sale of fish if you are in the trade or business of catching fish.

Box 12. May show current year deferrals as a nonemployee under a nonqualified deferred compensation (NQDC) plan that is subject to the requirements of section 409A plus any earnings on current and prior year deferrals.

Box 13. If the FATCA filing requirement box is checked, the payer is reporting on this Form 1099 to satisfy its account reporting requirement under chapter 4 of the Internal Revenue Code. You may also have a filing requirement. See the Instructions for Form 8938.

Box 14. Shows your total compensation of excess golden parachute payments subject to a 20% excise tax. See your tax return instructions for where to report.

Box 15. Shows income as a nonemployee under an NQDC plan that does not meet the requirements of section 409A. Any amount included in box 12 that is currently taxable is also included in this box. Report this amount as income on your tax return. This income is also subject to a substantial additional tax to be reported on Form 1040, 1040-SR, or 1040-NR. See the instructions for your tax return.

Boxes 16–18. Show state or local income tax withheld from the payments.

Future developments. For the latest information about developments related to Form 1099-MISC and its instructions, such as legislation enacted after they were published, go to www.irs.gov/Form1099MISC.

Free File Program. Go to www.irs.gov/FreeFile to see if you qualify for no-cost online federal tax preparation, e-filing, and direct deposit or payment options.

CORRECTED (if checked)

PAYER’S name, street address, city or town, state or province, country, ZIP 1 Rents

OMB No. 1545-0115

or foreign postal code, and telephone no.

 

 

 

 

$

 

Form 1099-MISC

Miscellaneous

 

 

 

2 Royalties

 

(Rev. January 2024)

 

 

Information

 

 

 

 

 

For calendar year

 

 

 

 

 

$

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3 Other income

4

Federal income tax withheld

 

Copy 2

 

 

 

$

$

 

 

 

 

 

To be filed with

PAYER’S TIN

RECIPIENT’S TIN

5 Fishing boat proceeds

6

Medical and health care

 

recipient’s state

 

 

 

 

 

 

payments

 

income tax return,

 

 

 

 

 

 

 

 

 

 

 

when required.

 

 

 

$

$

 

 

 

 

 

 

RECIPIENT’S name

 

 

7 Payer made direct sales

8

Substitute payments in lieu

 

 

 

 

 

totaling $5,000 or more of

 

 

of dividends or interest

 

 

 

 

 

consumer products to

$

 

 

 

 

 

 

 

 

 

recipient for resale

 

 

 

 

 

 

Street address (including apt. no.)

 

 

9 Crop insurance proceeds

10

Gross proceeds paid to an

 

 

 

 

 

 

 

 

attorney

 

 

 

 

 

$

$

 

 

 

 

 

 

City or town, state or province, country, and ZIP or foreign postal code

11 Fish purchased for resale

12

Section 409A deferrals

 

 

 

 

 

$

$

 

 

 

 

 

 

 

 

13 FATCA filing 14 Excess golden parachute

15

Nonqualified deferred

 

 

 

 

requirement

payments

 

 

compensation

 

 

 

 

 

$

$

 

 

 

 

 

 

Account number (see instructions)

 

 

16 State tax withheld

17

State/Payer’s state no.

 

18 State income

 

 

 

$

 

 

 

 

 

 

 

$

 

 

 

$

 

 

 

 

 

 

 

$

Form 1099-MISC (Rev. 1-2024)

www.irs.gov/Form1099MISC

 

 

Department of the Treasury - Internal Revenue Service