Content Overview
Guide to Writing Homeowners Association Proxy
Once you have the Homeowners Association Proxy form ready, it's time to fill it out. This form allows you to assign someone to vote on your behalf at the upcoming meeting. Follow these steps carefully to ensure that your proxy is valid.
- Write your name in the designated space labeled "Your (Homeowner) Name."
- Fill in your address in the "Your Address" section.
- Indicate the number of votes you have by writing the number in the "Number of Votes" box.
- Choose one of the options for assigning your proxy:
- If you want to assign a neighbor, write their name in the space provided after "I assign."
- If you prefer to assign the Lake Pointe Association Board of Directors, check the box next to that option.
- Sign the form in the "Your Signature" section.
- Finally, write the date on which you are filling out the form in the "Date" section.
After completing the form, make sure to give it to the person you assigned or a current Board member before the meeting. This way, your vote will be counted.
Document Breakdown
| Fact Name | Details |
|---|---|
| Eligibility to Vote | Only one homeowner per lot may vote on Association business. |
| Proxy Requirement | Homeowners wishing to vote by proxy must complete the designated form. |
| Proxy Assignment | Homeowners can assign their voting authority to a neighbor or a current Board Member. |
| Submission Deadline | Proxy forms must be submitted prior to a regular or special meeting of the Association. |
| Late Submissions | Proxy forms received after the meeting will not be accepted. |
| Required Information | Homeowners must provide their name, address, and number of votes on the form. |
| Authority Options | Homeowners can choose to assign their vote to a specific individual or to the Board of Directors. |
| Signature Requirement | The form must be signed by the homeowner to be valid. |
FAQ
What is a Homeowners Association Proxy Form?
A Homeowners Association Proxy Form allows a homeowner to authorize another individual to vote on their behalf during Association meetings. This is especially useful for those who cannot attend meetings in person but still want their voice to be heard on important community matters.
Who can use the Proxy Form?
Any homeowner who owns a lot within the Association can use the Proxy Form. Each lot is entitled to one vote, so it’s important that the homeowner completes the form accurately to ensure their voting rights are represented.
How do I complete the Proxy Form?
To complete the Proxy Form, follow these simple steps:
- Fill in your name and address at the top of the form.
- Indicate the number of votes you are entitled to.
- Choose whether to assign a neighbor or the Board of Directors to vote on your behalf.
- Sign and date the form to validate your authorization.
When should I submit the Proxy Form?
The Proxy Form should be submitted before the start of a regular or special meeting of the Association. It can be given to a neighbor attending the meeting or to any current Board Member. Remember, forms received after the meeting has started will not be accepted.
Can I revoke my Proxy once it has been submitted?
Yes, you can revoke your Proxy at any time before the meeting. To do this, simply inform the person you assigned as your Proxy or notify a Board Member. You may also submit a new Proxy Form to replace the previous one.
What happens if I do not submit a Proxy Form?
If you do not submit a Proxy Form and cannot attend the meeting, you will forfeit your right to vote on Association matters. Your absence means your voice will not be represented in decisions that affect your community.
Is there a limit to how many Proxies one person can hold?
What if I have more questions about the Proxy Form?
If you have further questions about the Proxy Form or the voting process, you can reach out to your Homeowners Association Board or consult the Association’s governing documents. They can provide additional information and clarification on any concerns you may have.
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Homeowners Association Proxy Example
OnehomeownerperlotmayvoteonAssociationbusiness.Anyhomeowner wishingtovotebyproxymustcompletethisform.Thisformmaybegiveneither toaneighborwhowillattendortoanycurrentBoardMemberanytimepriortoa regularorspecialmeetingoftheAssociation.Proxyformsreceivedaftersuch meetingwillnotbeaccepted.
Your(Homeowner)Name:
_____________________________________________________________
YourAddress:
_____________________________________________________________
NumberofVotes :______
!"#
□Iassign_______________________theauthoritytovoteonmybehalf
regardingAssociationmatters.
□IassigntheLakePointeAssociationBoardofDirectorstheauthoritytovote onmybehalfregardingAssociationmatters.
YourSignature:
_____________________________________________________________
Date:___________