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Homepage ➨ Fill Out a Valid Employment verification form Template
Content Overview

Guide to Writing Employment verification form

Filling out the Employment Verification Form is an important step in confirming your employment status. This process ensures that all necessary information is accurately provided to facilitate verification. Follow the steps below to complete the form effectively.

  1. Start by gathering all relevant information, including your personal details and employment history.
  2. Begin filling out the form with your full name. Ensure that it matches the name on your identification documents.
  3. Provide your current address. Include street, city, state, and ZIP code.
  4. Enter your phone number and email address. This information is crucial for follow-up communications.
  5. List your employer's name and address. Make sure to include the correct details of your current or most recent employer.
  6. Indicate your job title and the dates of your employment. Be specific about the start and end dates.
  7. Include your salary information if required. This may be optional, so check the form's instructions.
  8. Sign and date the form to confirm that all information is accurate to the best of your knowledge.
  9. Review the completed form for any errors or omissions before submission.
  10. Submit the form according to the provided instructions, whether online or via mail.

Document Breakdown

Fact Name Description
Purpose The Employment Verification Form is used to confirm an individual's employment status, including job title, duration of employment, and salary information.
Common Use This form is often required by lenders, landlords, and other entities to verify income and employment before making decisions.
State-Specific Forms Some states have specific requirements for employment verification forms. For example, California requires adherence to the Fair Employment and Housing Act (FEHA).
Privacy Considerations Employers must ensure that the information shared on the form complies with privacy laws, safeguarding employee data.
Completion Responsibility Typically, the employee must request the form to be filled out by their employer, ensuring all necessary details are accurately provided.
Legality Under federal law, there are no specific regulations governing the use of employment verification forms, but state laws may impose additional requirements.

FAQ

What is an Employment Verification Form?

An Employment Verification Form is a document that employers use to confirm an employee's job status, salary, and other relevant employment details. This form is often required by lenders, landlords, or other entities that need to verify a person's income and employment history.

Who typically requests an Employment Verification Form?

Various parties may request this form, including:

  • Landlords seeking to confirm a tenant's ability to pay rent.
  • Lenders assessing a borrower's financial stability for loans or mortgages.
  • Employers conducting background checks for new hires.
  • Government agencies verifying eligibility for assistance programs.

What information is usually included in the form?

The Employment Verification Form typically includes the following details:

  1. Employee's name and contact information.
  2. Employer's name and contact information.
  3. Job title and description.
  4. Dates of employment.
  5. Salary or hourly wage.
  6. Employment status (full-time, part-time, or temporary).

How can I request an Employment Verification Form from my employer?

To request the form, follow these steps:

  1. Contact your HR department or direct supervisor.
  2. Specify the purpose of the request and any deadlines.
  3. Provide any necessary details about the requesting party, if applicable.

Most employers will have a standard procedure for handling these requests.

What should I do if my employer refuses to complete the form?

If your employer refuses to complete the Employment Verification Form, consider the following actions:

  • Ask for clarification on their reasons for refusal.
  • Review company policies regarding employment verification.
  • Seek assistance from HR or a supervisor to mediate the situation.
  • Consider providing alternative documentation, such as pay stubs or tax forms, to verify your employment.

Is there a fee associated with obtaining an Employment Verification Form?

Typically, employers do not charge a fee for completing an Employment Verification Form. However, some companies may have policies regarding administrative fees for processing requests, especially if they require extensive research or documentation. Always check with your employer's HR department for specific policies.

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Employment verification form Example

EMPLOYMENT VERIFICATION

THIS SECTION TO BE COMPLETED BY MANAGEMENT AND EXECUTED BY TENANT

TO:

(Name & address of employer)

Date:

 

 

 

 

 

 

 

 

 

RE:

Applicant/Tenant Name

 

Social Security Number

 

Unit # (if assigned)

I hereby authorize release of my employment information.

Signature of Applicant/Tenant

 

Date

The individual named directly above is an applicant/tenant of a housing program that requires verification of income. The information provided will remain confidential to satisfaction of that stated purpose only. Your prompt response is crucial and greatly appreciated.

______________________________________

Project Owner/Management Agent

Return Form To:

THIS SECTION TO BE COMPLETED BY EMPLOYER

Employee Name:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Job Title:

 

 

 

 

 

 

 

 

Presently Employed:

Yes

 

 

 

Date First Employed

 

 

 

 

 

No

 

Last Day of Employment

 

Current Wages/Salary: $

 

 

 

 

 

 

 

 

(check one)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

□ hourly

□ weekly

□ bi-weekly

□ semi-monthly

□ monthly

□ yearly

□ other

Average # of regular hours per week:

 

 

 

Year-to-date earnings: $______________ from: ____/____/______ through: ____/____/______

Overtime Rate: $

 

 

 

 

 

per hour

 

 

 

 

 

Average # of overtime hours per week:

 

 

Shift Differential Rate: $

 

 

 

 

 

per hour

Average # of shift differential hours per week:

 

 

Commissions, bonuses, tips, other: $

 

 

 

 

(check one)

 

 

 

 

 

 

 

 

 

 

 

□ hourly

□ weekly

□ bi-weekly

□ semi-monthly

□ monthly

□ yearly

□ other_________________________________

List any anticipated change in the employee's rate of pay within the next 12 months:

 

 

 

 

; Effective date:

 

If the employee's work is seasonal or sporadic, please indicate the layoff period(s):

Additional remarks:

Employer's Signature

 

Employer's Printed Name

 

Date

 

 

 

 

 

 

 

 

 

Employer [Company] Name and Address

 

 

 

 

 

 

 

 

 

Phone #

 

Fax #

 

E-mail

 

 

 

 

 

 

 

 

 

 

 

 

 

NOTE: Section 1001 of Title 18 of the U.S. Code makes it a criminal offense to make willful false statements or misrepresentations to any Department or Agency of the United States as to any matter within its jurisdiction.

Employment Verification (March 2009)