Content Overview
Guide to Writing Employee Accident Report
After an accident occurs in the workplace, it's important to document the incident accurately. Completing the Employee Accident Report form is a crucial step in this process. This form will help ensure that all necessary information is captured for review and follow-up.
- Begin by entering the date and time of the accident in the designated fields.
- Provide your name and employee ID number. This information helps identify you as the reporting individual.
- Fill in the location where the accident took place. Be as specific as possible to aid in any future investigations.
- Describe the accident in detail. Include what happened, how it happened, and any contributing factors.
- List any witnesses to the accident. Their names and contact information can be valuable for further clarification.
- Indicate if you sustained any injuries. If so, describe the nature and extent of the injuries.
- Complete the section regarding any immediate actions taken after the accident, such as first aid or reporting to a supervisor.
- Sign and date the form to confirm that all information provided is accurate to the best of your knowledge.
Once the form is completed, submit it to your supervisor or the designated personnel in your organization. This will initiate the necessary follow-up actions and ensure that proper protocols are followed.
Document Breakdown
| Fact Name | Details |
|---|---|
| Purpose | The Employee Accident Report form is used to document workplace accidents and injuries. |
| Importance | Accurate reporting helps employers comply with safety regulations and provides a basis for workers' compensation claims. |
| Required Information | Typically, the form requires details such as the employee's name, date of the incident, and a description of the accident. |
| State-Specific Forms | Some states have specific forms that must be used, governed by state workers' compensation laws. |
| Submission Timeline | Employers often must submit the report within a certain timeframe after the incident, which varies by state. |
| Confidentiality | Information on the form is generally kept confidential and shared only with relevant parties. |
| Follow-Up Actions | Employers may need to conduct an investigation based on the report to prevent future incidents. |
| Employee Rights | Employees have the right to report accidents without fear of retaliation. |
| Legal Compliance | Failure to complete and submit the form may result in legal consequences for the employer under state laws. |
FAQ
What is the purpose of the Employee Accident Report form?
The Employee Accident Report form is designed to document any incidents that occur in the workplace, which may result in injury or property damage. This form serves multiple purposes, including:
- Ensuring accurate record-keeping for safety audits.
- Facilitating the investigation of incidents to prevent future occurrences.
- Providing necessary information for workers' compensation claims.
Who is required to fill out the Employee Accident Report form?
Any employee who witnesses or is involved in an accident at work must complete the Employee Accident Report form. Additionally, supervisors and managers may also need to contribute information regarding the incident. This collaborative approach helps create a comprehensive account of what occurred.
What information is needed to complete the form?
The Employee Accident Report form typically requires the following information:
- The date, time, and location of the accident.
- A detailed description of the incident.
- Names and contact information of witnesses.
- Injuries sustained, if any, and the names of those injured.
- Any immediate actions taken following the incident.
Providing thorough and accurate information is crucial for effective follow-up and analysis.
What should I do after filling out the form?
After completing the Employee Accident Report form, it is important to submit it to your supervisor or the designated safety officer as soon as possible. They will review the report and initiate any necessary investigations or follow-up actions. Keeping a copy for your records is also advisable.
How does this form impact workplace safety?
The Employee Accident Report form plays a vital role in enhancing workplace safety. By documenting incidents, organizations can identify patterns and potential hazards. This information is used to implement safety measures, conduct training sessions, and improve overall workplace conditions. Ultimately, the goal is to create a safer environment for all employees.
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Employee Accident Report Example
Employee Incident Investigation Report
Instructions: Complete this form as soon as possible after an incident that results in serious injury or illness.
(Optional: Use to investigate a minor injury or near miss that could have resulted in a serious injury or illness.)
This is a report of a: Death Lost Time Dr. Visit Only First Aid Only Near Miss
Date of incident:
This report is made by: Employee Supervisor Team Other_________
Step 1: Injured employee (complete this part for each injured employee)
Name: |
Sex: Male Female |
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Age: |
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Department: |
Job title at time of incident: |
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Part of body affected: (shade all that apply) |
Nature of injury: (most |
This employee works: |
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serious one) |
Regular full time |
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Abrasion, scrapes |
Regular part time |
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Amputation |
Seasonal |
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Broken bone |
Temporary |
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Bruise |
Months with |
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Burn (heat) |
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this employer |
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Burn (chemical) |
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Concussion (to the head) |
Months doing |
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Crushing Injury |
this job: |
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Cut, laceration, puncture |
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Hernia |
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Illness |
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Sprain, strain |
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Damage to a body system: |
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Other ___________ |
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Step 2: Describe the incident
Exact location of the incident:
Exact time:
What part of employee’s workday? Entering or leaving work |
Doing normal work activities |
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During meal period |
During break |
Working overtime Other___________________ |
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Names of witnesses (if any):
1
Number of attachments:
Written witness statements:
Photographs:
Maps / drawings:
What personal protective equipment was being used (if any)?
Describe,
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Description continued on attached sheets: |
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Step 3: Why did the incident happen? |
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Unsafe workplace conditions: (Check all that apply) |
Unsafe acts by people: (Check all that apply) |
Inadequate guard |
Operating without permission |
Unguarded hazard |
Operating at unsafe speed |
Safety device is defective |
Servicing equipment that has power to it |
Tool or equipment defective |
Making a safety device inoperative |
Workstation layout is hazardous |
Using defective equipment |
Unsafe lighting |
Using equipment in an unapproved way |
Unsafe ventilation |
Unsafe lifting |
Lack of needed personal protective equipment |
Taking an unsafe position or posture |
Lack of appropriate equipment / tools |
Distraction, teasing, horseplay |
Unsafe clothing |
Failure to wear personal protective equipment |
No training or insufficient training |
Failure to use the available equipment / tools |
Other: _____________________________ |
Other: __________________________________ |
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Why did the unsafe conditions exist?
Why did the unsafe acts occur?
Is there a reward (such as “the job can be done more quickly”, or “the product is less likely to be damaged”) that may
have encouraged the unsafe conditions or acts? Yes No If yes, describe:
Were the unsafe acts or conditions reported prior to the incident? |
Yes |
No |
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Have there been similar incidents or near misses prior to this one? |
Yes |
No |
2
Step 4: How can future incidents be prevented?
What changes do you suggest to prevent this incident/near miss from happening again?
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Stop this activity |
Guard the hazard |
Train the employee(s) |
Train the supervisor(s) |
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Redesign task steps |
Redesign work station |
Write a new policy/rule |
Enforce existing policy |
Routinely inspect for the hazard Personal Protective Equipment Other: ____________________
What should be (or has been) done to carry out the suggestion(s) checked above?
Description continued on attached sheets:
Step 5: Who completed and reviewed this form? (Please Print)
Written by: |
Title: |
Department: |
Date: |
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Names of investigation team members: |
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Reviewed by:
Title:
Date:
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