Content Overview
Guide to Writing Da 638
Completing the DA Form 638 is an important step in the process of nominating someone for an award. This form requires specific information about the individual being nominated, the recommender, and the achievements that warrant the award. Ensuring accuracy and completeness is essential for a smooth submission and review process.
- Gather necessary information: Collect all relevant details about the nominee, including their name, rank, and service branch.
- Complete Part I - Soldier Data: Fill in the nominee's name, SSN, rank, organization, previous awards, and the recommended award. Specify the period of service and the reason for the award.
- Indicate if applicable: Mark 'YES' or 'NO' for interim awards and posthumous awards, and provide a proposed presentation date if relevant.
- Fill out Part II - Recommender Data: Enter your name, title, rank, address, and relationship to the awardee. Sign and date this section.
- Detail achievements in Part III: Use bullet points to describe specific examples of meritorious acts or service that justify the award. Include at least four achievements.
- Draft a proposed citation: Write a brief citation that summarizes the nominee’s achievements and contributions.
- Complete Part IV - Recommendations/Approval/Disapproval: Ensure that the intermediate authorities fill out their sections, including signatures and comments.
- Fill out Part V - Orders Data: Provide details about the orders issuing authority, including their name, rank, and signature.
- Review the form: Double-check all entries for accuracy and completeness before submission.
- Submit the form: Send the completed DA Form 638 to the appropriate authority for processing.
Document Breakdown
| Fact Name | Description |
|---|---|
| Purpose of DA Form 638 | This form is used to recommend individuals for military awards and decorations, documenting nominations and final actions. |
| Governing Laws | The use of this form is governed by 10 U.S.C. Chapters 57 and 357, Army Regulation 600-8-22, and E.O. 9397 (SSN). |
| Privacy Act Statement | Disclosure of personal information is voluntary; however, not providing it may delay processing. |
| Eligibility Certification | Intermediate authorities must certify that the individual is eligible for an award according to AR 600-8-22. |
| Previous Editions | DA Form 638, as of June 2017, replaces previous editions, which are now considered obsolete. |
FAQ
What is the purpose of the DA Form 638?
The DA Form 638 is primarily used to recommend individuals for military awards and decorations. It serves several key functions, including recording final actions on award nominations and maintaining individual award case files. This form is essential for ensuring that deserving service members are recognized for their achievements and contributions.
Who is eligible to be nominated using the DA Form 638?
Any service member who has demonstrated meritorious service, valor, or heroism can be nominated using the DA Form 638. The form is applicable for awards at various levels, but specific guidelines exist for valor or wartime awards, as outlined in Army Regulation 600-8-22. It is important to ensure that the nominee meets the eligibility criteria specified in the regulation before submitting the form.
What information is required to complete the DA Form 638?
Completing the DA Form 638 requires several pieces of information:
- Name of the nominee (Last, First, Middle Initial)
- Rank and organization of the nominee
- Branch of service
- Reason for the award and specific achievements that justify the nomination
- Details about the recommender, including their name, title, and relationship to the nominee
Providing accurate and detailed information is crucial, as it can impact the processing time and the outcome of the award nomination.
What happens if I do not provide all the required information on the DA Form 638?
Failure to provide complete information on the DA Form 638 can lead to delays in processing the application. In some cases, it may result in the disapproval of the nomination. Therefore, it is vital to ensure that all sections of the form are filled out accurately and thoroughly. If there are any uncertainties, seeking guidance from a knowledgeable source can be beneficial.
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Da 638 Example
