Forms and Templates

Forms and Templates
Homepage ➨ Fill Out a Valid Da 31 Template
Content Overview

Guide to Writing Da 31

After gathering the necessary information, you can begin filling out the DA 31 form. This form is essential for requesting leave, and completing it accurately is crucial for approval. Follow these steps to ensure that all required sections are filled out correctly.

  1. CONTROL NUMBER: Enter the control number, if applicable.
  2. NAME: Fill in your last name, first name, and middle initial in the designated fields.
  3. DOD ID: Provide your Department of Defense identification number.
  4. RANK: Indicate your military rank.
  5. DATE: Write the date in the format YYYYMMDD.
  6. LEAVE ADDRESS: Enter your leave address, including street, city, state, ZIP code, and phone number.
  7. ORGANIZATION: Fill in your organization, station, point of contact email, and phone number.
  8. TYPE OF ABSENCE: Select the appropriate type of absence by checking the corresponding box (chargeable, non-chargeable, or combination). Specify the type of leave requested.
  9. FROM: Enter the start date of the leave in YYYYMMDD format.
  10. TOTAL DAYS REQUESTED: Specify the total number of days you are requesting for leave.
  11. TO: Enter the end date of the leave in YYYYMMDD format.
  12. ACCRUED LEAVE: Fill in the accrued leave balance.
  13. CHARGEABLE LEAVE REQUESTED: Indicate the amount of chargeable leave you are requesting.
  14. NON-CHARGEABLE ABSENCE REQUESTED: Provide the dates and number of days requested for non-chargeable absence.
  15. ADVANCE: If applicable, fill in the advance leave details.
  16. REQUESTOR SIGNATURE: Sign and date the form. If unavailable, a supervisor can sign on your behalf.
  17. SUPERVISOR NAME: Enter the name, title, and rank/grade of your supervisor.
  18. RECOMMENDATION: The supervisor should indicate approval or disapproval and sign with the date.
  19. APPROVING AUTHORITY NAME: Fill in the name, title, and rank/grade of the approving authority.
  20. ACTION: The approving authority should indicate approval or disapproval and sign with the date.
  21. DEPARTURE AUTHORITY SIGNATURE: Fill in the required fields for departure authority, including name, title, and signature.
  22. EXTENSION APPROVAL AUTHORITY SIGNATURE: If applicable, provide details for extension approval.
  23. RETURN AUTHORITY SIGNATURE: Fill in the required fields for return authority, including name, title, and signature.
  24. REMARKS: Use this section for any additional remarks or notes related to the leave request.

Document Breakdown

Fact Name Description
Form Purpose The DA 31 form is used to request and authorize leave for military personnel.
Governing Law This form is governed by AR 600-8-10, which outlines leave and pass policies.
Privacy Act The form is subject to the Privacy Act of 1974, ensuring the protection of personal information.
Requestor Information Part I requires the requestor's name, DOD ID, rank, and leave address.
Types of Absence Options include chargeable, non-chargeable, or combination leave types.
Signature Requirement The requestor must sign the form, or a supervisor may sign on their behalf if unavailable.
Approval Process Supervisors and approving authorities must review and sign the form for approval or disapproval.
Extension Requests The form allows for requests to extend leave, requiring additional signatures for approval.
Previous Editions Previous editions of the DA 31 form are considered obsolete as of June 2020.

FAQ

  1. What is the DA 31 form used for?

    The DA 31 form, also known as the Request and Authority for Leave, is utilized by military personnel to formally request leave from duty. This form helps document the type of absence being requested, whether it is chargeable or non-chargeable, and provides necessary details about the requestor’s information and leave dates.

  2. Who is required to fill out the DA 31 form?

    All active duty service members, as well as reservists and National Guard members, must complete the DA 31 form when they seek leave. It is essential for maintaining accurate records of leave requests and ensuring that all personnel adhere to the proper protocols for absence from duty.

  3. What information is needed to complete the DA 31 form?

    To complete the DA 31 form, you will need the following information:

    • Your full name (Last, First, Middle Initial)
    • Your DOD ID number
    • Your rank
    • The date of your leave request
    • Your leave address, including street, city, state, ZIP code, and phone number
    • Your organization and station details, along with a point of contact's email and phone number
    • The type of absence you are requesting
    • The dates of your requested leave

  4. What types of leave can be requested using the DA 31 form?

    The DA 31 form allows for various types of leave requests, including:

    • Annual (Ordinary) Leave
    • Accession Leave
    • Advance Leave
    • Emergency Leave
    • Environmental Morale Leave (EML)
    • Permanent Change of Station (PCS) Leave
    • Reenlistment Leave
    • Environmental Morale Leave, Funded (FEML)
    • Rest and Recuperation Leave
    • Consecutive Overseas Tour (COT) Leave
    • Terminal Leave

  5. How is leave classified on the DA 31 form?

    Leave can be classified as either chargeable or non-chargeable on the DA 31 form. Chargeable leave is deducted from your accrued leave balance, while non-chargeable leave does not affect your balance. It's important to accurately indicate the type of leave you are requesting to ensure proper processing.

  6. What happens after I submit my DA 31 form?

    Once the DA 31 form is submitted, it will be reviewed by your supervisor and the approving authority. They will either approve or disapprove your request based on operational requirements and your leave balance. You will receive notification of the decision, and if approved, the form will serve as your official leave authorization.

  7. Can a supervisor sign the DA 31 form on behalf of the requestor?

    Yes, a supervisor may sign the DA 31 form on behalf of the requestor if the requestor is unavailable to sign. This ensures that the leave request can still be processed in a timely manner, allowing for necessary absences without unnecessary delays.

  8. What should I do if I need to extend my leave?

    If you need to extend your leave, you must submit an extension request, which may also require a new DA 31 form. The extension must be approved by the appropriate authority, and it is advisable to submit this request as early as possible to avoid any complications with your leave status.

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Da 31 Example