Content Overview
Guide to Writing Band Seating Chart
Completing the Band Seating Chart form is essential for organizing your band’s setup for the performance. Follow these steps to ensure all necessary information is accurately recorded. Make sure to double-check your entries before submission.
- Write the Director Name in the designated space.
- Fill in the School Name where the performance will take place.
- Draw the Percussion Set-up on the diagram provided, ensuring it has a clear sight-line to the conductor.
- For each row (1-4), enter the number of Chairs and Stands in the respective spaces.
- Calculate and fill in the Totals for Chairs and Stands at the bottom of the section.
- In the Concert Band Set-up section, write the School and Director names again.
- Specify the Performance Date and Time in the provided fields.
- For each row (1-5), fill in the number of Chairs and Music Stands as required.
- Review all entries for accuracy.
- Fax the completed form to 780-438-1465, attention Rob Speers, before the deadline of March 1, 2008.
Document Breakdown
| Fact Name | Description |
|---|---|
| Director Name | The form requires the name of the band director to be filled in at the top. |
| School Name | It is necessary to include the name of the school where the concert band is based. |
| Performance Date and Time | Specific details regarding the date and time of the performance must be provided. |
| Seating Arrangement | The form includes a diagram for organizing chairs and music stands across five rows. |
| Totals Section | A section is designated for summarizing the total number of chairs and stands required. |
| Percussion Setup | Percussion instruments must adhere to a specific setup as indicated in the form. |
| Fax Submission | The completed form must be faxed to a specified number before a deadline. |
| Governing Law | This form is governed by the regulations applicable to concert bands in the state of operation. |
FAQ
What is the purpose of the Band Seating Chart form?
The Band Seating Chart form is designed to help music directors organize the seating arrangement for their concert band. It allows directors to specify the number of chairs and music stands needed for each row, ensuring that all musicians have a clear sightline to the conductor. This structured setup is crucial for effective performance and coordination among band members.
How do I fill out the Band Seating Chart form?
To complete the form, begin by entering the director's name, school name, performance date, and time at the top. Next, indicate the number of chairs and music stands required for each row, from Row 1 to Row 5. The traditional American concert band setup diagram provides a visual reference for arranging percussion instruments. Finally, ensure to fax the completed form to the designated number before the specified deadline.
What are the specific seating requirements for percussion instruments?
It is important to note that percussion instruments must adhere to a basic setup as indicated in the form. The layout includes specific placements for auxiliary instruments like vibes, bass, timpani, snare, bells, xylophone, marimba, and chimes. This arrangement ensures that percussionists have adequate space and visibility while performing.
When is the deadline for submitting the form?
The completed Band Seating Chart form must be faxed to the specified number, 780-438-1465, attention to Rob Speers, prior to March 1, 2008. Timely submission is essential for the stage crew to prepare the setup according to your requirements.
Can I make changes to the seating arrangement after submitting the form?
While changes can be made, it is advisable to finalize the seating chart before the submission deadline. If adjustments are necessary after submission, contact the stage crew directly as soon as possible. They will do their best to accommodate any last-minute changes, but availability may be limited.
What should I do if I have additional needs not listed on the form?
If there are specific requirements not covered by the form, such as special equipment or additional seating arrangements, communicate those needs directly to the stage crew. Providing detailed information will help them understand your requirements better and make the necessary arrangements.
How are chairs and stands typically arranged in the concert band setup?
In a traditional concert band setup, chairs and stands are arranged in rows. For example, Row 1 might include woodwinds like flutes, while Rows 2 through 5 accommodate various brass and percussion instruments. Each row's configuration is tailored to facilitate optimal sound projection and visibility for the conductor.
Who should I contact if I have questions about the form?
For any questions or clarifications regarding the Band Seating Chart form, it is best to reach out to the designated contact person, Rob Speers. You can use the fax number provided to send inquiries or request assistance. Clear communication will help ensure a smooth process leading up to the performance.
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Band Seating Chart Example
Director Name:
________________
Traditional American Concert Band
Draw Percussion
School Name:
_______________
X = Chairs O = Stands
Row 1 |
Chairs _____ |
Stands |
______ |
Row 2 |
Chairs _____ |
Stands |
______ |
Row 3 |
Chairs _____ |
Stands |
______ |
Row 4 |
Chairs _____ |
Stands |
______ |
Totals |
Chairs _____ |
Stands ______ |
|
|
|
|
|
Concert Band
ROW 5
ROW 4
ROW 3
ROW 2
ROW 1
PODIUM
School: _______________________________________
Director: ______________________________________
Performance Date: _____________ Time: __________
ROW 1 ______ CHAIRS & _______ MUSIC STANDS
ROW 2 |
______ CHAIRS & _______ MUSIC STANDS |
ROW 3 |
______ CHAIRS & _______ MUSIC STANDS |
ROW 4 |
______ CHAIRS & _______ MUSIC STANDS |
ROW 5 |
______ CHAIRS & _______ MUSIC STANDS |
The AIBF stage crew will do their best to set the stage for your requirements.
Please note that percussion MUST stay in the basic
PLEASE FAX THIS FORM TO
2007 Huron Concert Band
Row 1: 6 Chairs/3 Stands (Flute)
Row 2: 10 Chairs/8 Stands (1st & 2nd Clarinets, Oboe, Bassoon, Bass Clarinet)
Row 3: 14 Chairs/10 Stands (3rd Clarinet, Horns, Bari, Tenor, Alto
Row 4: 19 Chairs/13 Stands (Trumpets, Trombones, Euphonium, Tuba)
Row 5: 5 Stands
Percussion: 11 Stands
Auxiliary
Vibes
Bass
Timpani
Snare
Bells
Xylophone
Marimba
Chimes